Intellectual Property Operations Assistant

Job Title: Intellectual Property Operations Assistant Location: Summit / NJ / 07901 (Hybrid) Duration: 24 Months Pay Range: $(32.00 - 33.57)/hr on W2 all-inclusive without benefits

Part-time: 8 hours, 3 days a week (preferably Tues, Wed, Thurs) Ability to work at Summit, NJ location at least one day per week.

Job Description:

·      The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting.

·      The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams.

Key Responsibilities:

·      Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel.

·      Manage trademark assignment and chain of title changes, including communication with outside counsel.

·      Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization.

·      Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification.

·      Assist with overflow projects and provide backup during team members absences.

Job Requirements:

·      Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes.

·      Preferred but not required: New Jersey Notary certification.

·      Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities.

·      Experience handling high-volume, complex data with the ability to multitask and work under pressure.

·      Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat.

·      Proven ability to manage projects independently while providing clear updates to the IP Operations Manager.

·      Required proficiency in trademark IPMS databases, preferably Memotech.

·      Understanding of trademark law sufficient to perform duties with minimal supervision.

·      Comfortable using information technology and document management tools.

·      Strong written and verbal communication skills, capable of effective interaction at all company management levels