Appraisal and Administration Officer

TheBritish Embassy in Washington DC has an exciting opportunity for a self-driven and enthusiastic individual to join the United States Support Group as an Administrative Officer. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US by providing support to the Ministry of Defence personnel working alongside US military colleagues across the US. 

The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment side by side with MOD Crown Servants and members of the British Military. UK diplomats, armed forces personnel and other country-based staff operating across the British Governments network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.

The primary function of the post holder will be to support Reporting Officers across the US Footprint to ensure the timely submission of all military Appraisal Reports. This will require collaboration with internal and external stakeholders from across the US network, including US Service Persons. The post holder will be expected to become adept with relevant policy and legislation and provide advice to senior stakeholders throughout the organisation. In addition, the post holder will be expected to support the wider function of the US Support Group as when required. 

The ideal candidate will be self-driven and enthusiastic with excellent attention to detail. Additionally, the successful candidate must be confident engaging with senior stakeholders from across the organisation and have previous experience working within an office / administrative support environment. It is imperative that the successful candidate IT literate, specifically within MS Office packages.

The role will be based within the British Embassy in Washington DC. Whilst a degree of flexible working can be offered in line with policy, in person collaboration will be expected within normal business hours.

Roles and responsibilities:

• Liaise with the relevant single Service Career Management Point of Contacts in the United Kingdom for all JPA Appraisal matters.
• Initiate and manage single Service Appraisals for all permanently assigned Service Personnel to the US.  
• Assist Service Personnel based across the US complete the Appraisals in the absence of access to the Joint Personnel Administration (JPA) IT system.  
• Liaise with internal and external stakeholders on all MS matters.
• Provide guidance and assistance with applications for US military ID cards, liaising with the Pentagon for application approval.
• Maintain electronic databases for USA based personnel (JPA/O11e).  
• Act as the liaison between British Defence Staff personnel for processing of Resettlement, Enhanced Learning Credits & Standard Learning Credits documentation and as a conduit to the resettlement agencies in the UK.  
• Assist with discharge procedures for all Service Personnel in BDS in the absence of the Joint Personnel Administration (JPA) IT system.  
• Undertake any other duties as directed commensurate to the grade to support USSG outputs.