Retreat Registrar

The Passionists of Holy Cross Province 430 Bunker Hill Road, Houston, TX 77024 tel(713) 464 0211 fax(713) 464 0671 web www.HolyNameRetreatCenter.com

The place where miracles happen!

Job Title: Retreat Registrar Position Type: Full-Time (40 hours/week) with benefits Schedule: Monday - Friday, 8:30 AM - 4:30 PM; some evenings and weekends Reports To: Director of Operations and Director of Ministry

Position Overview:

The Retreat Registrar plays a vital role in supporting the daily operations of our retreat center. This full-time position requires a highly organized and personable individual with exceptional communication and administrative skills. The Retreat Registrar serves as the primary point of contact for retreatants and the public and works closely with staff and volunteers to ensure a welcoming and efficient retreat experience.

Key Responsibilities:

A. General Duties • Answer and direct incoming calls, provide information on facility use, retreat schedules, and general inquiries; follow

• Draft and distribute communications for retreat promotions, reservations, confirmations, and general inquiries.
• Maintain accurate and up-to-date records of all retreatants, including weekend retreat statistics.
• Prepare and process bulk mailings including label creation, sorting, and mail delivery.
• Coordinate the annual retreat calendar with staff.
• Manage all retreat-related communications including registration packets, confirmation letters, and inquiries from

• Maintain the card rack with appropriate cards and manage requests for perpetual Mass remembrances.
• Solicit and schedule volunteers to assist with mailings, office tasks, and special projects.
• Assist with maintaining and updating website content and social media platforms.
• Support various administrative functions and special projects as assigned.

Required Skills and Qualifications:

• Excellent organizational and interpersonal skills
• Strong written and verbal communication
• Proficiency with Microsoft Office and Google Workspace (Docs, Sheets, Gmail, etc.)
• Familiarity with Adobe and Canva for basic design tasks
• Experience operating multifunction copiers and multi-line phone systems
• Comfort working with databases and digital work platforms
• Friendly, responsive, and customer service-oriented demeanor
• Ability to handle confidential information with discretion

To Apply: Interested candidates should submit a resume and cover letter outlining relevant experience and interest in working as a Retreat Registrar at the Holy Name Passionist Retreat Center to htodora@passionist.org.