Program Support Specialist

Position Details Position Information Recruitment/Posting Title Program Support Specialist Job Category Staff & Executive - Healthcare - Administrative Services Department NJMS-Graduate Medical Education Overview New Jerseys academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newarks University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, the State University of New Jersey, is seeking a Program Support Specialist for the Graduate Medical Education with New Jersey Medical School. The Program Support Specialist will report to the Program Administrator in ensuring compliance with Accreditation Council, institution, and program requirements. This position requires a comprehensive and detailed understanding of GME policies and procedures. Among the key duties of the position are the following:

• Reviews and processes all reimbursement requests (fingerprinting, USMLE transcripts, extra on call, backup pay, etc.), forwards them for signature approval by the Associate Dean for Graduate Medical Education and NJMS Finance, and submits them for payment to Accounts Payable.
• Coordinates the registration of permits for all medical housestaff with the New Jersey State Board of Medical Examiners in accordance with NJ State statures and RBHS policies.
• Coordinates the rotator housestaff onboarding process.
• Coordinates the housestaff training verification process.
• Obtains verification of professional school graduation and appropriately enters data into personnel files.
• Maintains database and binder of active Program Letters of Agreement as required by the ACGME.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 22S Position Salary 63,191 Annual Minimum Salary 60543.00 Annual Mid Range Salary 72444.00 Annual Maximum Salary 85865.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelors degree in Business Administration, Health Administration or a related discipline, plus three (3) years of related experience in a business office, government agency, university setting is required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Experience using Microsoft Word, PowerPoint, Access and Excel.
• Experience using New Innovations (Residency Management Software Program) is a plus.
• Experience communicating with internal/external clients.

Preferred Qualifications

• Experience in Graduate Medical Education is preferred.

Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST0869 Posting Open Date 04/22/2025 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.