Administrative Assistant

We are seeking an enthusiastic, detail-oriented Administrative Assistant with a heavy focus in Accounting. This role is perfect for someone who enjoys staying organized, multitasking, and is good with numbers.

• This is a Full-Time hourly position
• Work Schedule: Monday - Friday (40-45 hours/week)
• Compensation: $26.50-$28.00/hr

Essential Duties and Responsibilities:

• Acts as the point person for the coordination of employee gatherings for monthly luncheons.
• Monitors and maintains office supplies, uniform inventory, for Golf Course Maintenance, PAS and HOA.
• Posts invoices accurately to the general ledger system ensuring invoices are properly coded, approved and recognized in the proper accounting period.
• Resolves any billing discrepancies discovered with vendors.
• Submits all posted and approved invoices to the accounting department for payment.
• Prepares monthly variance reports for golf course maintenance based on feedback from management and submits to the accounting department in a timely manner.
• Assists with the development of the annual budgets for golf course maintenance, PAS, and HOA departments including data entry, review and analysis of variances.
• Maintain vendors file W9 and COI, add new vendors to system.
• Prepares various accounting reports as directed by management.
• This position will serve as introduction into accounting and will have an accounting workload.

Knowledge, Skills, and Abilities:

Computer: Ability to proficiently use Microsoft office, (Word, Excel, and Outlook).

Language: Ability to read, write and comprehend correspondence, memos, and effectively present information in one-on-one and small group situations to employees.

Mathematics: Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages.

Reasoning: Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form.

Other:

• Possess strong organizational, written and time management skills.
• Exhibit professionalism and expressed interest of improvement through enhanced developmental skills and exhibit leadership qualities through own self-actions.
• Must posses interest or experience in the accounting field.
• Maintain flexible availability, will work weekends, and holidays. May be required to return to job site at odd hours under emergency situations.
• Maintain a pleasant and outgoing personality and must not possess any extreme personal appearance characteristics as judged by a conservative membership base.
• Serve as a role model and set a positive example for the entire staff in all aspects of business and personnel management.
• Must be compliant with and actively support a drug free workplace.
• Comply with all rules and regulations as stated whether verbal or written.
• Deal effectively with all internal/external customers, while never compromising the privacy of any party.

Qualifications

• Minimum of a high school diploma and two years experience in accounting/bookkeeping or equivalent combination of education and experience.
• Minimum of two years experience as an administrative assistant in an operation comparable in scope and size preferred.
• Bi-lingual (Spanish) is a plus.

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand and lift up to 25 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.
• Awareness of their personal safety and that of their coworkers.