Administrative Assistant

A 20-year-old IT company located in Coppell, TX specialized in customer experience and contact center technologies seeks a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Office/Operations Manager and office team, including receptionist duties such as greeting guests, answering phone calls, and representing the company in a professional manner.

This is a highly visible position within the company and requires an outgoing, professional personality and willingness to be helpful to all staff.

Responsibilities:

• Receptionist duties to include greeting visitors and answering phones
• Perform data entry tasks accurately and efficiently to maintain up-to-date records
• Create and update Excel spreadsheets and other documents as required
• Manages various office needs, such as mail, deliveries, and errands
• Keep breakrooms, seating areas, conference areas, main desk, and coffee bars clean, properly stocked, and well-organized
• Prepares and distributes reports
• Assist Office/Operations Manager with coordination of events
• Maintain proper inventory of office supplies
• Performs other duties as assigned
• Serves as designated backup to the Office/Operations Manager

Experience/Knowledge/Abilities:

• Must have a minimum of 3 years experience as Admin Assistant
• A proactive attitude towards problem-solving and a willingness to learn new skills
• Must be adaptable to changes sometimes without advance notice
• Must be able to work effectively in a sometimes fast-paced atmosphere
• Minimum three years experience as Administrative Assistant
• Proficient using Microsoft 365
• Manage & maintain accurate records and databases
• Effective time management and organizational skills
• Strong interpersonal and communication skills (written & verbal) with ability to be diplomatic, tactful, and professional
• Ability to handle projects independently with minimum direction
• Strong organizational skills with the ability to prioritize tasks effectively
• Strong decision-making skills
• Beyond daily administrative tasks, you will occasionally have larger projects to support
• Must be a self-starter
• Ability to learn new software
• Ability to pass a background check and drug test

Additional Information:

• No Benefits
• Hours - Monday to Friday 10:00 a.m. - 4:00 p.m. (with 1 hour lunch) These times/days may be flexible
• 25 hours per week