Administrative Assistant

About CLS Health

CLS Health is a growing healthcare system in Houston, Texas that is taking a different approach to healthcare. We are a physician-led healthcare group that focuses on providing patients with holistic, multispecialty care. Were a dynamic team on a mission to provide better healthcare options for Houstonians!

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by

performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Welcomes and directs visitors and clients.
• Maintains filing systems either manually or electronically as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Manages calendars and schedules appointments.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.
• May travel to other CLS Health clinics as needed.

Miscellaneous:

• Assists with special projects.
• Produces accurate work.
• Prioritizes daily work assignments.
• Learns and applies policies and procedures for the work process.

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Required to travel to CLS Health locations
• Physical Requirements: Prolonged periods sitting at a desk and working on a computer