Department Secretary

Job Description:

The Department Secretary is responsible for the coordination of various administrative functions for Meals on Wheels in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, response to inquiries and requests, meeting management, and support of local facility needs. The Department Secretary works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

Job Duties:

• Responds to new and existing client telephone inquiries; processes reservation requests or changes in service.
• Processes new client applications, determining eligibility. Develops necessary confidential files; maps clients for home delivery and updates delivery books.
• Enters client data into state-wide secure database.
• Conducts periodic telephone reassessments with existing clients and updates record
• Assists Program Coordinators with volunteer recruiting, scheduling and training.
• Participates as area outreach events.
• Set hospitality area in meeting room with snacks and beverages.
• Loads and transports meals as necessary.
• Helps serve meals at dining sites as required.
• Inventory and order supplies
• Assists co-workers in completing their duties to promote effective teamwork.

Minimum Qualifications: (required)

Education: High School Diploma or equivalent.

Experience: Minimum one year related office experience.

License/Certification:

Registration Food Handlers Card (training provided after hire) Colorado Department of Human Services Database Access (training provided after hire) Current, valid class appropriate drivers license

Physical Requirements:

Ongoing need for employee to see and read information, labels, assess patient needs, operate monitors, identify equipment and supplies.- and -Frequent interactions with patient care providers, patients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, alarms, needs, and issues quickly and accurately, particularly during emergency situations.- and -Manual dexterity of hands and fingers to manipulate complex and delicate equipment with precision and accuracy. This includes frequent computer use and typing for documenting patient care, accessing needed information, medication preparation, etc.- and -Expected to lift and utilize full range of movement to transfer patients. Will also bend to retrieve, lift, and carry supplies and equipment. Typically includes items of varying weights, up to and including heavy items.- and -Need to walk and assist with transporting/ambulating patients and obtaining and distributing supplies and equipment. This includes pushing/pulling gurneys and portable equipment, including heavy items. Often required to navigate crowded and busy rooms (full of equipment, power cords on the floor, etc).- and -May be expected to stand in a stationary position for an extended period of time.

Location:

St. Marys Regional Hospital

Work City:

Grand Junction

Work State:

Colorado

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$17.85 - $24.26

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All positions subject to close without notice.