Administrative Assistant IV

https://kkcsinc.com/

Program Management | Construction Management

Kal Krishnan Consulting Services, Inc. (KKCS), a California Corporation, is a full-service construction management and program management organization. The firm has grown steadily in size and capability since its founding in 1987, and today employs more than 95 professionals in our regional offices. KKCS has attracted a full complement of highly experienced, talented, and dedicated professionals to its staff who bring a collaborative, integrated team approach to our clients projects.

KKCS experience includes work on rail, airports, ports, freeways, schools, universities, facilities, water, wastewater, bridges, and roadways. Our client list includes federal agencies, state agencies, regional agencies, and private clients. KKCS has broad experience and expertise in engineering design, project management, and project controls services.

The KKCS culture is rooted in the ideals of integrity, safety, diversity, and ethical business practices, which is a commitment shared by all KKCS employees throughout our offices and project sites around the country. We have a positive impact on the communities we serve by not only improving infrastructure, but also providing service at a relatively low cost to the taxpayer. This allows more money to be available to the agencies we serve, which will inevitably be reinvested in the community. At KKCS, we value the individual employee and the importance of their contributions toward quality improvement.

ADMINISTRATIVE ASSISTANT IV - Inspection - Airport (LAWA) - Onsite

COMPENSATION & BENEFITS

• Salary Range: $70,920 - $75,920 annually
• Company-paid medical, dental, and vision insurance for employees
• 401k retirement plan with company matching contribution
• Paid holidays
• Paid time off
• Company-paid life and accidental death & dismemberment (AD&D) benefits
• Company-paid long-term (LTD) insurance
• Annual tuition assistance allowance for employees
• Employee Assistance Program (EAP)

POSITION DESCRIPTION SUMMARY

KKCS is seeking an experienced Administrative Assistant IV to provide comprehensive administrative support to project supervisors and inspection staff for the MSC South and BOP2 projects at Los Angeles World Airports (LAWA). This role requires excellent organizational, communication, and technical skills to ensure efficient and effective project operations. This is a full-time, onsite position with a schedule of Monday through Friday, and from 5:00 AM-1:30 PM.

Key Responsibilities:

• Prepare detailed written correspondence and project documentation.
• Manage and coordinate calendars for project supervisors and inspection staff.
• Organize and facilitate meetings, including preparing agendas and recording meeting minutes.
• Perform copying, scanning, and filing tasks for essential project documentation.
• Maintain accurate project logs, files, and other critical documentation from pre-construction through project close-out.
• Manage phone communications and assist visitors professionally.
• Act as a liaison between inspection teams, project management, and document control.
• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
• Track and manage financial documents relevant to budgeting and project controls.
• Ensure compliance of all inspection-issued documents with contract documents and LAWA standards.
• Perform general office duties, maintaining office supplies and supporting inspection teams.

Required Qualifications:

• Minimum of 10 years experience as an Administrative Assistant.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).
• Experience with project management/document control software (e.g., PM Web, Adobe Pro, Bluebeam).
• Strong organizational and communication skills.
• Ability to handle multiple tasks in a fast-paced, dynamic environment.
• Clear and accurate written and verbal communication skills.
• Proven ability to collaborate effectively with various stakeholders.

Education:

• Post-secondary education required.

Preferred Qualifications:

• Previous experience with LAWA or interaction with LAWA, city departments, contractors, and airlines.

Additional Requirements:

• Must pass a federal background check and obtain a LAWA Badge.
• Flexibility to work various shifts as needed.
• Ability to undertake additional responsibilities as necessary for project support.

KKCS is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.