Administrative Assistant Board of Police Commissioners

Salary $43,015.00 - $64,465.00 Annually Location DPSH, MI Job Type Appointed-Directors-Discretion of Mayor/Leg Body Job Number 03193931440BOPC10435JT2 Department Non Departmental Division Board of Police Commissio Opening Date 03/19/2025 Closing Date 3/31/2025 11:59 PM Eastern Bargaining Unit 9070-Non Union Appointees Level V Description Administrative Assistant Board of Police Commissioners Under general supervision, as an assistant to the Board of Police Commissioners, Board Secretary, and other staff, theAdministrative Assistant is responsible for general administrative activities. Additionally, leads and assists in businessoperations including clerical and related work. Examples of Duties

Analyzes departmental processes, operations, and data to identify existing problems, and recommends solutions. Evaluates the efficiency of existing procedures and makes recommendations for quality improvement. Determines the form, content, and appropriateness of activity reports. Prepares and reviews activity reports, personnel transactions, and material requisitions. Reviews documents toensure adherence to appropriate format. Studies assigned problems such as source of funds or major procedural problems, and makes reports andrecommendations. Outlines objective to be attained. Determines material and time requirements for completion of projects. Prepares reports. Represents the Department in contacts with professional organizations, private concerns, and governmentalagencies, regarding departmental activities. Maintains confidential information. Assist the Board Secretary, Board Attorney, and other staff with meeting preparations, Board minutes, legaldocuments, research, and community engagement. Performs all other administrative duties as assigned . (may perform other duties as assigned)

Minimum Qualifications

Bachelors degree in public or business administration or in a closely related area of study or other combination ofeducation and training to warrant equivalent recognition. Experience in municipal business and office activities, which has included administrative, procedural, or fiscalresponsibilities, along with college-level training less than an undergraduate degree, may be substituted for the collegerequirement. to a maximum of two (2) years. Equivalent combinations of education and experience may be substituted to meet the education and experience requirement of this position. Preferred: Five (5) years of increasingly responsible work experience coordinating general business activities and performingadministrative duties. Municipal experience preferred. Working knowledge of federal, state, city, and municipal laws and ordinances preferred.Experience with all social media platforms, including Facebook, Twitter, and Instagram. KNOWLEDGE, SKILLS, and ABILITIES: Work methods, procedures, and financial aspects of business activities, such as budgeting, personnel, payroll,purchasing, and recordkeeping for accounting control. Skill in operating a personal computer and using standard office word processing, spreadsheet and databasesoftware. Organizational principals, management techniques, and labor relations practices. Operating practices and procedures in the department indicated by the class title. Board governance Research and analysis methods Effectively interacting with departmental personnel and professional contacts. Preparing administrative documents and review of the same. Plan operations, secure and supply information, and carry out departmental activities. Solve operational andadministrative problems. Effectively communicate, both verbally and written. Manage multiple priorities in fast-paced environment. Ability to exercise tact and discretion in interacting with departmental officials and staff, representatives of variousoutside agencies and the public. Ability to develop and maintain effective working relationships. Ability to handle complex administrative tasks.

Supplemental Information

Evaluation Plan

• Interview: 100%
• Evaluation of Training, Experience & Personal Qualifications: P/F
• Total of Interview and Evaluation T.E.P: 100%
• Confirmation of the Board of Police Commissioners

EMPLOYMENT BENEFITS The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following: HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.
• Dental
• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave
• Vacation
• Holidays

OTHER LEAVE BENEFITS The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave, RETIREMENT BENEFITS City Employees Retirement System As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;
• At age sixty (60) if you have at least ten (10) years of service, or
• At age sixty-five (65) with eight (8) years of service.
• In the event of disability, other eligibility rules apply);
• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions. Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.