Project Administrative Assistant

About House & Robertson Architects

House & Robertson Architects is a Los Angeles-based firm dedicated exclusively to providing executive architect / architect of record services to visionary partners from around the globe. Highly collaborative and efficient, HRA specializes in effective project delivery. We utilize strong leadership, experience and expertise to lead teams, develop creative solutions, and manage the unknowns. We intently balance cost, performance and aesthetics to execute great design. See our previous work on our website www.hrarch.com

Summary of Position:

The Project Administrative Assistant will be responsible for performing support activities both clerical and technical in nature as required to assist the Project Architect and architect team and other site personnel on various construction projects. An example of some of the duties involved are creating lists and populating them, printing documents and assembling manuals, preparing data sheets, compiling document packages, and other activities of a similar nature which may be required from time to time. The position requires some experience in a technical environment with strong background in computer applications and online document management

Primary Responsibilities:

· Track change orders, RFIs and submittal packages

· Development and maintenance of technical lists such as phone/email lists, project related forms and others

· Filing, Setup and maintain both electronic and hard copy files

· Writing letters and emails, developing and maintaining data sheets

· Assembling technical portion information for vendor bid and purchase packages

· Develop and maintain meeting and activity schedules for project personnel

· Preparation of document, manuals and information packages

· Setup and maintain both electronic and hard copy files

· Scan and copy documents

· Setting up meetings

· Learning to set up and run video/phone conferences

· Other activities which may from time to time be required

Qualifications:

• High school diploma or equivalent required; college degree preferred.
• Experience in administrative support preferred
• Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.
• Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.
• Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.
• Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.
• Must exercise initiative and achieve objectives with minimal supervision.
• Must be detail-oriented and a problem-solver able to deal with complex situations.
• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint.

Experience in Word, Excel, Outlook, Adobe Acrobat preferred. When sending a resume with work samples, please keep to a maximum file size of 5 MB. Please send your resume materials to dianac@hrarch.com

Job Type: Full-time

Pay: $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Commute:

• Culver City, CA 90232 (Required)

Ability to Relocate:

• Culver City, CA 90232: Relocate before starting work (Required)

Work Location: In person