Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.  

Job Description

Position Overview

Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

Key Responsibilities

Administrative Support

• Manage complex executive calendars and scheduling
• Coordinate meeting preparation, agendas, and materials
• Handle confidential correspondence and communications
• Process expense reports
• Maintain organized filing and document management systems
• Prepare reports, presentations, and executive briefings

Communication & Liaison

• Serve as primary contact between executives and stakeholders
• Screen and prioritize all incoming communications
• Draft correspondence, memos, and professional documents
• Facilitate cross-departmental communication
• Handle client and partner inquiries professionally
• Coordinate with external vendors and service providers

Project & Event Management

• Support strategic initiatives and special projects
• Coordinate cross-functional team activities
• Plan and execute executive meetings and events
• Manage conference and seminar logistics
• Oversee office events and team activities

Travel & Logistics

• Arrange complex domestic and international travel
• Coordinate meeting logistics and venue bookings
• Handle visa requirements and travel documentation
• Manage last-minute changes and emergency arrangements
• Process travel expense reconciliation
• Coordinate ground transportation and accommodations

Required Qualifications

Education & Experience

• Bachelors degree preferred or equivalent experience
• 5+ years executive assistant experience
• Corporate or professional services background preferred
• C-level executive support experience advantageous

Technical Skills

• Advanced Microsoft Office Suite proficiency
• Video Conferencing platforms expertise
• Expense management systems experience
• Database and CRM navigation skills
• Document management systems knowledge
• Social media and digital communication tools

Core Competencies

• Exceptional written and verbal communication
• Outstanding organizational abilities
• High discretion and confidentiality standards
• Independent work capability with minimal supervision
• Strong problem-solving and critical thinking skills
• Professional demeanor and appearance
• Multitasking and priority management expertise
• Attention to detail and accuracy
• Flexibility for extended hours when needed
• Proactive and anticipatory approach

Preferred Qualifications

• Commercial real estate industry experience
• Project management tools proficiency
• Multiple language capabilities
• Event planning experience
• Budget management skills

Job Description

Position Overview

Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.

Key Responsibilities

Administrative Support

• Manage complex executive calendars and scheduling
• Coordinate meeting preparation, agendas, and materials
• Handle confidential correspondence and communications
• Process expense reports
• Maintain organized filing and document management systems
• Prepare reports, presentations, and executive briefings
• Communication & Liaison
• Serve as primary contact between executives and stakeholders
• Screen and prioritize all incoming communications
• Draft correspondence, memos, and professional documents
• Facilitate cross-departmental communication
• Handle client and partner inquiries professionally
• Coordinate with external vendors and service providers
• Project & Event Management
• Support strategic initiatives and special projects
• Coordinate cross-functional team activities
• Plan and execute executive meetings and events
• Manage conference and seminar logistics
• Oversee office events and team activities
• Travel & Logistics
• Arrange complex domestic and international travel
• Coordinate meeting logistics and venue bookings
• Handle visa requirements and travel documentation
• Manage last-minute changes and emergency arrangements
• Process travel expense reconciliation
• Coordinate ground transportation and accommodations
• Required Qualifications

Education & Experience

• Bachelors degree preferred or equivalent experience
• 5+ years executive assistant experience
• Corporate or professional services background preferred
• C-level executive support experience advantageous
• Technical Skills
• Advanced Microsoft Office Suite proficiency
• Video Conferencing platforms expertise
• Expense management systems experience
• Database and CRM navigation skills
• Document management systems knowledge
• Social media and digital communication tools
• Core Competencies
• Exceptional written and verbal communication
• Outstanding organizational abilities
• High discretion and confidentiality standards
• Independent work capability with minimal supervision
• Strong problem-solving and critical thinking skills
• Professional demeanor and appearance
• Multitasking and priority management expertise
• Attention to detail and accuracy
• Flexibility for extended hours when needed
• Proactive and anticipatory approach
• Preferred Qualifications
• Commercial real estate industry experience
• Project management tools proficiency
• Multiple language capabilities
• Event planning experience
• Budget management skills

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements.  Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at ***************@am.jll.com.

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.