Receptionist/Admin Support

We are seeking a dynamic and highly organized Receptionist / Administrative Assistant. This individual will serve as the face of the organization, ensuring a professional, welcoming atmosphere for guests and employees alike, while also providing vital administrative and logistical support across departments.

The ideal candidate will handle sensitive and confidential information with the utmost discretion, demonstrate exceptional communication and coordination skills, and take pride in maintaining a clean, efficient, and well-stocked office environment.

Key Responsibilities:

Front Desk & Confidential Support

• Greet and assist visitors with professionalism and warmth.

• Answer and direct phone calls; manage general inquiries via email and mail.

• Handle private, privileged, and sensitive information with absolute confidentiality and discretion.

Meeting & Event Coordination

• Schedule and coordinate internal and external meetings, conferences, and special events.

• Reserve conference rooms and set up video/teleconference equipment as needed.

• Prepare and send meeting announcements and reminders.

• Coordinate audio/visual needs, catering services, and presentation materials.

• Provide on-site support during events, ensuring seamless execution.

Administrative Operations

• Scan and manage daily documents and records with accuracy and attention to detail.

• Order, receive, and stock office supplies; monitor inventory levels and reorder as needed.

• Distribute supplies and materials to appropriate departments.

• Handle pick-up and delivery of supplies and food/beverage services as needed.

Office Maintenance

• Maintain a clean, organized, professional office and reception area.

• Proactively identify and address facility needs to support a productive work environment.

Qualifications:

• Proven experience as a receptionist, administrative assistant, or similar role.

• High level of discretion and integrity in handling confidential information.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and video conferencing tools.

Benefits:

Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.??

Pay: $22 - $23.00 per hour

Pay Details: $21.00 to $22.00 per hour

Search managed by: Michelle Schiller

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.