Legal Practice and Resource Assistant

Posted: May 29, 2025

Full-Time

On-site

Locations

Nashville, TN 37203, USA

Description

Womble Bond Dickinson (US) LLPs Nashville, TN office is actively seeking a Legal Practice & Resource Assistant to support multiple attorneys. Duties will include a combination of practice support and administrative office responsibilities:

RESPONSIBILITIES:

• Word processing, formatting, editing and proofreading of documents.
• Maintaining a working knowledge of attorneys areas of practice
• Preparing and maintaining client and office files, including file indexes for legal documents
• Screening routine telephone calls per the attorneys instructions
• Preparing client billings and maintaining billing files. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters.
• Maintaining accurate and up-to-date records such as name/address list, client/matter numbers, and marketing mailings.
• Scheduling meetings and conference rooms.
• Calendaring attorneys various meetings, appointments, court dates, etc.
• Scheduling outside vendors, such as court reporters and expert witnesses
• Managing conflicts checks, new client matter openings, and engagement and waiver letters
• Making travel arrangements
• Processing expense reports
• Maintaining attorneys bar and professional memberships
• Providing support for business generation efforts, including assisting with creating presentations
• Supporting attorneys in recruiting and other growth initiatives
• Maintaining knowledge of Firm policies, procedures, formats and specialized terminology
• Reserving conference rooms for meetings and events received from attorneys and staff in other WBD offices.
• Placing catering orders and preparing conference rooms for breakfast and lunch meetings and special office and client events
• Greeting and directing clients and guests to conference rooms
• Maintaining the cleanliness of the breakroom, conference rooms and reception seating area
• Ordering and stocking the breakroom with coffee, tea, water, other beverage supplies, and paper products.
• Managing office support services, including incoming/outgoing mail and FedEx, scanning and copying documents, books and other materials, and ordering and stocking office supplies
• Processing payment of invoices
• Preparing offices for new hires
• Coordinating building facility requests
• Maintaining relationships with vendors and building security

REQUIREMENTS:

• Bachelors degree preferred or at least five years of related experience
• Litigation support skills preferred
• Microsoft Word, PowerPoint, and Excel proficiency
• Ability to multi-task and work independently
• Punctuality and satisfactory attendance are imperative
• Attention to detail
• Excellent oral and written communication skills as well as proofreading skills
• Strong organizational and interpersonal skills
• Excellent client service is expected

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.