Secretary 1 (3296)

Objectives Summary

The objective summary of this job classification is to perform standardized secretarial duties utilizing legal terminology, procedures and documents.

Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.

Essential Functions

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• Provides uniform secretarial, reception and administrative services in support of the District Office.
• Performs clerical duties such as photocopying, faxing, filing and collating.
• Performs administrative duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Files correspondence and legal documents in office filing system.
• Ensures proper indexing and filing of original legal documents
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Performs office duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Schedule, court dates, meetings and appointments and coordinate conference calls.
• Process eligibility applications for services rendered to the indigent to include money collection and explain reimbursement contracts.
• Create and/or manage a well-organized filing system.
• Review, prepare and utilize web-based programs for preparation of court dockets and other legal documents.
• May conduct the daily court and mail run, requiring current and valid drivers license as well as current Defensive Driving Certification.
• Performs related and other duties as assigned.

Minimum Qualifications

High school diploma or GED with six (6) months of directly related clerical and/or secretarial experience utilizing legal terminology, procedures and documents. Any combination of education from an accredited college or university in a related field, and/or direct work experience may substitute for the required education and experience.

Employment Requirements Must possess and maintain a valid drivers License. Collective Bargaining: This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to. Default FLSA: Non-exempt The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition. This job advertisement may be used to fill multiple vacancies. Preference may be given to multilingual applicants fluent in English and other languages. The States General Services Department Risk Management Division, Employee Benefits Bureau (EBB), is responsible for the procurement and oversight of employee benefits - including Medical, Pharmacy, Dental, Vision, Short & Long Term Disability, and Life Insurance. The States Group Benefits Plan also offers COBRA, Flexible Spending Account Programs, and an Employee Assistance Program (EAP). Erisa Administrative Services, Inc. (Erisa) is the States Third Party Administrator. They provide benefits administration to all plan participants, and offer knowledgeable staff to answer your questions.