Administrative Assistant

Job Title: Administrative Assistant (Full-Time)Location: Vancouver, WA (In-Office)Schedule: Monday - Friday, 9:00 AM - 5:30 PMCompensation: $18.50Job Type: Full-time

About Us

Were a mission-driven team dedicated to supporting vulnerable populations through compassionate service, operational excellence, and meaningful outreach across Southwest Washington. As we continue to grow, were looking for a detail-oriented, proactive Administrative Assistant to help keep our office running smoothly while supporting the Administrative Director and broader team.

What Youll Do

This role is dynamic, collaborative, and ideal for someone who thrives on variety and enjoys being the organizational glue that holds the team together.

Core Responsibilities:

• Provide executive support to the Administrative Director
• Maintain employee trackers for training, certifications, and onboarding tasks
• Support new hire onboarding (Gmail setup, equipment orders, reference checks, etc.)
• Handle offboarding logistics (removing access, updating records)
• Coordinate with vendors for headshots, name badges, and branding updates
• Submit website updates, business card orders, and supply needs
• Run occasional errands (marketing material pickup, meeting supplies, etc.)
• Support company events (setup/teardown, RSVPs, supply orders)
• Assist with office-wide projects, clerical duties, and general support
• Step in to assist the administrative team when needed

Youll Thrive Here If You Align With Our Core Values:

• Integrity - Demonstrating honesty and strong moral principles
• Accountability - Taking responsibility for your actions and outcomes
• Dedication - Showing commitment and persistence
• Excellence - Striving for the highest quality in your work
• Growth - Continuously learning and developing personally and professionally
• Goal-Oriented - Focusing on clear, actionable objectives
• Change Agent - Leading positive transformation and innovation
• Champion - Advocating for our mission with passion and leadership

What You Should Know About This Role:

This isnt your typical 9-5. While much of the work falls within standard business hours, occasional after-hours work is expected, especially during event set-up and tear-down. Youll need to be comfortable running errands around the Vancouver area as needed, sometimes at a moments notice.

Success in this role means being ready to pivot, adapt, and overcome challenges. If youre looking for a cookie-cutter job with a predictable routine, this isnt it. The position is ever-evolving, and we embrace growth and flexibility as part of the journey.

This Role Is Not For You If You:

• Dont live in the Vancouver area
• Struggle with time management or consistent follow-through
• Have difficulty pivoting between tasks

Qualifications:

• High School Diploma or equivalent
• Experience in an office or administrative setting preferred
• Strong written and verbal communication skills
• Must have reliable transportation for occasional errands

Perks & Benefits:

• 2 weeks Paid Time Off
• Paid holidays
• Medical, dental, and vision insurance (Kaiser)
• Life and disability insurance (Principal)
• 401(k) with 4% employer contribution (regardless of your contributions)
• Mileage reimbursement at 65 cents per mile
• Costco Membership
• Wellness incentive programs
• A positive, supportive team culture that values your voice

Job Type: Full-time

Pay: $18.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Vancouver, WA 98662 (Required)

Ability to Relocate:

• Vancouver, WA 98662: Relocate before starting work (Required)

Work Location: In person