Contract Compliance Officer II (9101)

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The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth largest transportation system in the United States, with a vast network of fixed route services including bus, subway/elevated, trackless trolley, light rail, and commuter rail serving a 2,200 square mile service region. SEPTA has become an integral force in the economic success of the Philadelphia region, providing an efficient and reliable source of transportation.

We are seeking candidates for the position of Contract Compliance Officer II (9101) in the Procurement & Supply Chain Management.

Opening Date: 04/18/2025

Closing Date: 04/22/2025

Job Grade: SAM 36

Salary Range: Min: $57,512.00 - Mid: $71,890.00 - Max: $86,268.00

Ensures SEPTAs compliance with funding agency regulations and requirements on designated projects. Makes certain that all internal policies, procedures and contractual documents are in full conformance with government regulations and are practiced in a consistent and controlled manner. Supports the Quality Assurance/Subcontracts Management.

• Researches federal and state law changes and ensure the Authority fully complies with all funding agency regulations and requirements as to minimize the potential loss of grant funds. Review grant approvals, contracts, and applicable regulations; and notifies appropriate SEPTA departments of requirements that must be adhered to in undertaking capital work.

• Reviews third party contract documents prior to solicitation to ensure adherence with all SEPTA requirements and policies.

• Assists reviewing and oversight of SEPTAs Procurement Card monthly expense reports. Responsible for ensuring compliance with procurement card program policies and procedures.

• Performs monthly reviews of procurement card packages. Prepares monthly training sessions for the procurement card users.

• Performs daily audits of micro, small purchase orders and bids for compliance with FTA, Commonwealth of Pennsylvania and SEPTAs procurement procedures.

• Serves as liaison with grantor agencies or other agencies concerning regulations and procedures that SEPTA must adhere to in administering grant funded programs and projects.

• Reviews and analyzes Capital Project Force Account Plans for conformance with both Federal and SEPTA guidelines and requirements.

• Works in conjunction with all other compliance personnel, project managers and appropriate Federal or State agencies to resolve wage compliance problems.

• Develops justification to gain Federal and State concurrence in the settlement of claims and the use of funding source.

• Assists in entertaining, reviewing and responding to audits and reviews conducted by third party or funding agencies relative to contract issues and policies.

• Assists User Departments in integrating unique requirements into SEPTAs Standard Form Contracts without compromising governmental regulations or SEPTAs Procurement Manual.

• Participates in the implementation of a quality control program to ensure high ratings in Audits.

• Assists with pre-solicitation reviews of major procurements for Federal/State/Local compliance and assists in the pre-solicitation review with a risk management/claims avoidance perspective to effectuate downward pressure on pricing and to minimize claims and change orders.

• Complies with all Authority and departmental safety and security policies and procedures, as well as applicable job safety responsibilities. Reports any safety concerns, compromises, or hazards in the hazards affecting self and other employees is responsible for the individuals own safety and is encouraged to promote the safety of others.

• Assists immediate supervisor/manager and performs other duties as assigned.

• Bachelors Degree in Business Administration, Management, Finance or a related field required.
• An equivalent combination of experience and education (i.e., two (2) years of related experience, equating to one (1) year of formal post high school education) may be considered in lieu of the education requirements.
• Excellent computer skills, including proficiency in Word, Excel and PowerPoint required.
• Excellent analytical, verbal and written communication skills required.
• Must be detail oriented with excellent organizational and time management skills.
• Prior work experience in handling federal and/or state grant compliance matters (i.e., prevailing wage compliance, procurement regulations, Buy America requirements, force account reviews and similar federal and state compliance matters) preferred.

BENEFITS

SEPTA offers a comprehensive benefits and retirement program:

• Medical - Minimal annual premium contribution

Benefit plans with No Employee annual premium contribution:

• Prescription

• Dental

• Vision

Additional benefits we offer:

• Defined Benefit Pension Plan

• Voluntary Governmental 457B Deferred Comp Plan, with available Financial Advice and Planning Services

• Life Insurance

• Paid Parental Leave

• Tuition Reimbursement

• SEPTA Transportation Pass - FREE travel on all SEPTA modes of transportation

• SEPTA employees qualify for the Public Service Loan Forgiveness (PSLF) program

• Generous Vacation Allowance

• Dependent Care Flexible Spending Account

SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Nearest Major Market: Philadelphia