Receptionist

Position Summary

Front Desk Receptionist is responsible for performing clerical tasks within the office setting to support daily operations.

Essential Functions

Include, but are not limited to the following:

• Greet visitors and clients in professional manner

• Answer, screen and forward incoming phone calls

• Scheduling will call and delivery appointments.

• Entering customer orders sent by email and sending order confirmations

• Organizing files and assisting for accounts payable with department filing including filing invoices and supporting documents (BOLs, Pick List, Sales Order)

• Checking in drivers and directing them to assigned loading docks

• Verifying that commercial drivers fill out check in forms and that copies of driver licenses are made.

• Responding to all customers inquiries in a polite and timely manner

• Order office supply as needed or requested

• Shipping out all sample orders

• Assist colleagues with administrative tasks as needed

• Complete tear downs once invoicing is received

Position Requirements:

Job Experience / Requirements

• 3-5 years of experience working in an office setting

• Strong verbal communication skills to interact with clients, visitors, and staff in a professional and courteous manner

• Excellent organizational skills to manage a variety of tasks simultaneously, including appointment scheduling, message taking and documentation

• Proficiency in using office equipment like telephones, photocopiers and computers.

• Knowledge of office software like QuickBooks, Outlook and excel

• Strong analytical skills

• Excellent eye for detail

• Strong customer service skills to provide a welcoming and positive experience for all visitors and clients

• Problem solving skills to address common issues like scheduling conflicts or communication mishaps

• Punctuality and reliability, as the Receptionist is Ciuti International LLC first point of contact for visitors and clients

Physical/Mental Environment:

• Regularly required to sit, stand, and walk for extended periods.

• Regularly required to use hands to handle objects and feel controls.

• Regularly required to reach; climb stairs; stoop; crouch.

• Regularly required to talk, listen, and have vision capabilities that enable reading and viewing a computer screen.

• Ability to lift up to 20 lbs.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person