Business Office Assistant PART TIME

Under the direction of the Business Office Manager performs business office functions in accordance with Facility policies and procedures. Essential Duties Contributes to Facility quality assessment and improvement initiatives. Reviews new resident information set up compared to Admission Fact Sheet and copies of various payer cards (Medicare, Medicaid, Insurance, etc.). Reconciles daily census records with Nurses Midnight Census Head count. Reviews accuracy and completeness of Insurance Verification form and resolves any outstanding or unanswered questions. Processes state required admission / discharge paperwork per state requirements and Facility policy. Disburses Incoming Business Office Mail and processes appropriately. Maintains Resident Trust Accounts. Enters Ancillary Services such as barber and beauty into Accounts Receivable software system (AHT). Processes Resident Trust Fund activity including: Balancing Resident Trust Fund Petty Cash and receiving appropriate signoff as to its accuracy. Handling daily disbursements from Trust Fund Petty Cash, obtaining appropriate signatures authorizing disbursement. . Preparing disbursements out of trust by obtaining and verifying appropriate authorization before disbursing. Entering disbursements out of resident trust weekly and balancing each disbursement back to its source document. Entering deposits to trust weekly and balancing back to deposit receipt. Running Trust Fund Trial Balance weekly to verify money is available for future disbursement request. Maintains Business Office non-medical file keeping filing current and up-to-date. Accounts Payable (if applicable): Processing invoices for payment; validating appropriate authorization of purchases. Verifying documented receipt of goods / services. Reconciling payments to vendor statements to monitor payments are made in accordance to the vendors terms. Submitting approved invoices and check requests to verify accurate financial statements.