COMMUNITY SERVICES PROGRAM ADMINISTRATIVE ASSISTANT I

PART TIME - 20 HOURS PER WEEK

Pay Rate: $16.28-$20.72 per hour

Pay within this range is based on experience and education

DEI Values Statement:

Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

Duties and Responsibilities

• Compile, type and file all necessary program-specific reports, forms, records, individualized plans, documentation sheets and other related materials
• Notify all participants of case review meetings, compiling and mailing out reports to parents/guardians and school/day programs
• Provide weekly reporting to QIDPs regarding billable data collection and frequencies of completion
• Handle all the secretarial requirements for meeting minutes and correspondence generated by the Individualized Residential Alternative (IRA) program staff
• Regularly purge older documents from consumer charts and files in historical files and/or scan pre-identified historical documents for electronic storage with a pre-determined labeling convention and ensuring the records are sent out to the scanning vendor
• Scan/upload required documents in electronic record software
• Maintain and update phone and mailing lists for residents and employees
• Assure that outgoing mail is deposited
• Enter dates into the training platform for staff completing in-services held during team meetings
• Arrange pick-up for recycling bins containing confidential documents
• Troubleshoot and/or report any computer, copier or other machine issues that may occur and follow through to ensure the problem gets resolved
• Place monthly supply orders as needed
• type all reports, forms, records, etc. as requested
• Maintain "super-user" status for electronic documentation software (PrecisionCare) by attending various meetings/trainings, supporting staff users, entering data, etc.
• Interface with people in person and on the telephone in a responsive and appropriate manner with accurately recorded phone messages and carry out certain public relation functions as requested
• Arrange for appointments, meeting rooms, luncheons and travel arrangements as requested
• Other duties as assigned

Qualifications

• High School Diploma or GED
• Must be able to type a minimum of 55-60 words per minute and produce errorless documents
• Ability to read, write, speak and understand English including interpreting documents such as safety rules, procedure manuals and operating/maintenance instructions

Preferred Qualifications

• Knowledge of word processing and computer equipment

EEO Statement:

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, domestic violence victim status, veteran or disability status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)