Executive Assistant

About Us:

 Sidus Solutions LLC is a leading provider of innovative technological solutions, dedicated to delivering exceptional service and support to our clients. SIDUS is the partner for situational awareness. Whether Topside or Subsea, Inspection or Surveillance. Sidus Solutions is the trusted and proven source for the products and integrated solutions to get your requirements and job done right. Our team is driven by collaboration, creativity, and technical expertise, ensuring we provide tailored solutions that deliver real results. Join us and be part of a company thats shaping the future of technology.

Job Summary:

We are looking for a detail-oriented Executive Assistant to support our Managing Director, specifically with sales and marketing efforts. Reporting to the Managing Director, youll play a key role in driving productivity, developing marketing programs, and assisting with proposal preparation. This position is ideal for someone with strong organizational and communication skills, who thrives in a fast-paced environment and has a basic understanding of sales and marketing.

Duties and Responsibilities:

• Serve as the Executive Assistant to our Managing Director, supporting with daily responsibilities and one-off tasks
• Support the sales team by scheduling appointments and ensuring they have the latest sales materials.
• Communicate with clients to provide assistance and gather feedback.
• Handle urgent customer inquiries, resolve issues, and coordinate logistics (e.g., delivery dates, marketing events).
• Process orders and quotations, ensuring accuracy and timely delivery.
• Collaborate with cross-functional teams to ensure smooth sales and delivery operations.
• Maintain and organize sales records and reports.
• Manage marketing and travel budgets, coordinating sales team travel.
• Represent the companys brand at trade shows, events, and industry meetings.
• Monitor industry trends and competitor activities to inform sales strategies.
• Maintain a positive and professional company image at all times.
• Be the first point of contact for office visitors, both in person and via phone.
• Serve as EA for Managing Director as needed and any sales-related tasks.
• Other duties as assigned.

If youre looking for a role that allows you to directly impact sales growth while growing within a dynamic team, wed love to hear from you.

Experience Requirements:

• Some college experience in business, administration or marketing.
• Experience as a sales coordinator or in administration.
• Good team development and leadership skills.
• Computer literacy.
• Good administrative, organizational, and problem-solving skills.
• Excellent communication, sales, and customer service skills.
• The ability to multitask, work in a fast-paced environment, and meet deadlines.
• Current knowledge of industry trends and regulations.

Skills Requirements:

• Active listening skills.
• Avid Reader - Must have an eagerness for reading industry trends, solutions available in the marketplace to customer problems, customer strategic plans, industry reports etc. Must be an avid reader of business books and trade magazines to be able to quote examples from the industry that are applicable to customer and company issues.
• Presentation Skills - Briefing customers on SIDUS capabilities and solutions to customer issues. Presenting seminars and speaking in Industry conferences.
• Writing Skills - Developing white papers to address customer issues and challenges would be a mandatory requirement. Participating in the proposal development and writing the executive summary.
• Research Skills - Ability to do independent research on topics relating to customer, competition and technology.
• Trust Building skills - Must understand that trust is built over a period of time by doing professional favors and making periodic deposits to customers emotional accounts.
• Eagerness to grow within the department and company.

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job:

• Sitting: Ability to sit for extended periods while working on a computer.
• Manual Dexterity: Use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Lifting: Occasionally lifting and carrying items such as laptops, projectors, and other office equipment, typically up to 20 pounds.
• Vision: Specific vision abilities required include close vision for computer work and the ability to adjust focus.

Travel Requirements:

Some domestic and some international travel may be required.

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person