Administrative Coordinator

Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive - Healthcare - Administrative Services Department NJMS-Medicine-Academic Medicine Overview New Jerseys academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newarks University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, the State University of New Jersey, is seeking an Administrative Coordinator for the Department of Medicine within New Jersey Medical School. The Administrative Coordinator will be responsible for providing administrative support to the Division Director, Program Administrator, and faculty; will act as point of reference for faculty recruitment, which includes collecting applications, scheduling interviews, preparing itineraries, and maintain confidential files. Among the key duties of the position are the following:

• Maintains Division Directors calendar - Exercises considerable discretion and independent judgement in handling day-to-day matters on behalf of the Division Director.
• Provides administrative support to the Division Director, Program Administrator, and Faculty.
• Acts as point of reference for faculty recruitment, which includes collecting applications, scheduling interviews, preparing itineraries, and maintaining confidential files.
• As applicable, acts as a point of reference for staff Human Resource related matters, which may include staff recruitment efforts, as needed.
• Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
• Acts as principal liaison with various administrative departments and units of the University.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 21S Position Salary Annual Minimum Salary 58025.00 Annual Mid Range Salary 69366.00 Annual Maximum Salary 82164.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelors Degree plus four (4) years of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, supervision of staff, etc.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must be proficient in computer applications as required by the department.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Physical Demands:

• Standing, sitting, walking, talking and hearing.
• No special vision requirements.
• Lifting up to 25 lbs.

Work Environment:

• Office/Clinical/Laboratory environment.
• Moderate noise.

Special Conditions Posting Details Posting Number 25ST0541 Posting Open Date 03/11/2025 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.