Executive Assistant

About Us:

Blooming Landscape Architecture and Pools is the top residential landscape design firm in the Southwest, specializing in high-end, custom outdoor spaces. With offices in Mesa, AZ, and the DFW metroplex, we are expanding our reach and continuing to set industry standards in luxury outdoor design. As our company grows, we are seeking an experienced Executive Assistant to provide critical support to our leadership team.

Job Summary:

The Executive Assistant will work closely with our Vice President of Sales & Design and other executives, ensuring seamless day-to-day operations. This role requires a highly organized, proactive professional who can anticipate needs, manage schedules, and maintain efficient communication across teams.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, travel arrangements, and appointments.
• Act as a liaison between executives, clients, vendors, and internal teams, ensuring smooth communication.
• Assist with document preparation, including contracts, reports, and presentations.
• Oversee email correspondence, prioritize inquiries, and draft responses when necessary.
• Coordinate team meetings, including preparing agendas, taking minutes, and following up on action items.
• Support project management efforts by tracking deadlines, deliverables, and key initiatives.
• Handle confidential information with discretion and professionalism.
• Perform general administrative duties, including expense reporting and office organization.

Qualifications:

• 2+ years of experience as an Executive Assistant, preferably in design, architecture, or construction industries.
• Exceptional organizational skills with the ability to multitask and prioritize workload effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management tools.
• Ability to work independently, anticipate needs, and take initiative.
• High level of professionalism, discretion, and attention to detail.
• Experience coordinating travel and event planning is a plus.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work with an industry-leading team in a growing company.
• A positive and collaborative work environment.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Mesa, AZ 85203 (Required)

Ability to Relocate:

• Mesa, AZ 85203: Relocate before starting work (Preferred)

Work Location: In person