Executive Assistant

Colonial has provided a wide range of opportunities for job candidates who are highly qualified, skilled, motivated and team players. Employees find exciting opportunities to grow and develop their careers at a stable company which offers a generous compensation and benefits package that includes annual incentive bonuses, retirement plans, insurance coverage and a host of other features that support a happy, active, productive and rewarding life. Come to Colonial, a great place to work, where people matter most, and where safety 24/7 is paramount. Ready to work for Colonial Pipeline Company? Are you intrigued by the thought of being part of revolutionizing the energy industry and a new era in the pipeline industry? Do you want to be a part of a company that is obsessed with excellence in everything we do? A company growing and expanding our business that is full of opportunity? If so, we are seeking smart, safety focused, and energetic professionals to join our team to help us to the next level of excellence! What is it that we do at Colonial Pipeline Company? Colonial Pipeline is the largest refined products pipeline in the United States, transporting more than 100 million gallons or 2.5 million barrels per day. Colonial transports various grades of gasoline, diesel fuel, home heating oil, jet fuel, and fuels for the U.S. military through a pipeline system. Colonial transports approximately 45 percent of all fuel consumed on the East Coast, providing refined products to more than 50 million Americans. About the Executive Assistant Position As an Executive Assistant, the primary role is to provide administrative support to two to three Executives. This requires an understanding of the dynamics of the organization, the functional areas they support, and the use of that knowledge to influence the activities of the departments in a manner that improves efficiency and function. This position must be proactive, collaborative, and possess an innate ability to anticipate what is required. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role requires someone who takes initiative, works independently, and has a positive attitude! What You Get to Do:

• Perform a variety of administrative duties to increase Executive(s) effectiveness.

• Provide support for leadership team of Executive(s), as required.

• Back up to the other Executive Assistants when out.

• Proactively prepare reports, presentations, correspondence, and other documents as needed.

• Coordinate and prepare agendas, materials, pre-reads, and meeting minutes for functional area meetings and other meetings as requested.

• Prepare Detail Tracking Numbers (DTNs), purchase order requisitions, and Authorizations for Expenditures (AFEs).

• Work directly with Legal and Procurement Teams in processing NDAs and Vendor Set up.

• Review/Coordinate/Manage cost center budgeting (forecasting and actuals) for leaders as needed.

• Receive and screen telephone calls and visitors as directed. Serve as the primary point of contact for the leader(s).

• Develop and maintain secure files (both electronic and hard copy).

• Manage confidential information data/information as appropriate.

• Assists with the orientation and integration of new employees including purchasing and shipping PPE, ordering company credit cards, and providing training to new team members on critical administrative functions such as timekeeping and credit card processing.

• Manage expense reports, travel, and other delegated processes as appropriate.

• Maintain the calendar and schedule to maximize efficiency and availability of leader(s).

• Schedule, plan, and coordinate meetings, conferences, and events, to include off-site team meetings, including overnight meetings. Works closely with the Travel Coordinator.

• Perform general office duties such as ordering supplies, maintaining records management systems, and sending and receiving shipments/packages.

• Provide support to other members of the leadership team and peers as needed.

• Develop and maintain good communications with internal and external customers and team members.

• Foster a productive, team-oriented environment with a display of commitment to teamwork in daily activities.

• Manage special projects/tasks as assigned.

What You Bring to the Table:

• High School Diploma or General Education Diploma (GED) from an accredited education institution.

• Proven work experience as an Administrative Assistant, Executive Assistant, or similar role.

• Valid Drivers License with reliable transportation to conduct offsite errands, including shopping and last-minute needs.

• Gift of being highly flexible, adaptable, and resourceful.

• Strong interpersonal skills to include strong customer focus and the ability to foster a productive, team-oriented environment by displaying a commitment in daily activities with diverse groups of people.

• Ability to communicate with others verbally, efficiently, and effectively, and in writing.

• Computer skills with MS Office including Word, Excel, PowerPoint, and Outlook.

• Commitment to consistently adhere to policies and procedures and be a positive example for others by demonstrating the Companys core values of Respect, Accountability, Innovation, Safety, and Excellence in completing work assignments.

• Self-motivated, have a phenomenal work ethic and looking for the right company to support your growth.

Got Extra to Bring?

• Advanced degree such as an Associates or Bachelors degree from an accredited college or university.

• CPS (Certified Professional Secretary) or CAP (Certified Administrative Professional) designation.

Advantages of Working at Colonial Pipeline Company: Getting to work for a company that helps to meet our countys energy needs and keeps us moving! Team members who care about each other while accomplishing remarkable things. Highly competitive benefits - Check out Colonials Total Rewards Are you up to the challenge? What are you waiting for? Apply today! Colonial Pipeline is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status or any other reason prohibited by federal, state or local law. Statement to all Third-Party Agencies and Similar Organizations: Colonial Pipeline accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Colonial Pipeline employees, hiring managers, or send to any Colonial Pipeline facility. Colonial Pipeline is not responsible for any fees or charges associated with unsolicited resumes.