Administrative Assistant

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Maintains data used in software applications creates management reports and reviews information for compliance with County policy and procedures

Job ID 34722

Location

Environmental Protection

Full/Part Time Full-Time Regular/Temporary Regular Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community.

Orange County Environmental Protection Division (EPD) is seeking a motivated, organized individual to fill the position of Administrative Assistant. This position plays a critical role in performing a number of EPDs essential and administrative functions that support a wide range of operations such as conducting research and compiling data, and various administrative and confidential duties supporting the Division Manager.

Qualified candidates will be invited to take an assessment for this position.

Representative Duties

Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings.

Provides administrative support for any board or committee established and maintained by department. Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes.

Prepare correspondence submitted to the Board of County Commissioners (BCC) and the Environmental Protection Commission (EPC) (e.g., staff reports, memos, requests for public hearing). Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.

Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public.

Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.

Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures.

Maintain EPDs agenda for all BCC, EPC, Development Review Committee (DRC), Planning and Zoning Commission, Board of Zoning Adjustment, Land Planning Agency, etc. items.

Track current status of requests for public hearing, notices of public hearing, staff reports, memos, PowerPoint presentations, meetings with Commissioners, County Administrator Senior Staff meetings.

Coordinate with Agenda Development and PEDS Department Office to ensure all required items and information are provided in a timely manner.

Schedule all meetings involving the Manager, Assistant Managers, and Environmental Program Administrators of EPD, including all external and internal meetings.

Prepare correspondence related to personnel issues for over one hundred full-time staff, several on-call staff, and paid and unpaid interns for EPD, including requests to fill, hiring memos, promotion memos, disciplinary actions, etc.

Provide administrative support and assistance to the Manager and Assistant Managers of EPD working under the direct supervision of the Manager of EPD.

Maintain personnel files for over hundred full-time and part-time staff, including a significant amount of training, and tracking all annual performance evaluations to ensure they are submitted in a timely manner.

Maintain and update the schedule to ensure EPD has front desk coverage during all normal business hours.

Provide assistance and oversight for other EPD administrative professionals, including regularly leading meetings to discuss issues of mutual concern and the best way to address problems and provide the best possible customer service.

Ensure tracking of key action items not associated with the BCC or advisory boards.

Order office supplies and other items on a regular basis and ensuring that copiers and other machinery are working properly.

Submit work orders for building maintenance and repair.

Schedule interviews and ensuring interview materials and spaces are prepared for the interviewers and interviewees.

Prepare agendas and organize meeting room spaces and materials for meetings.

Assist all EPD staff with a variety of issues, including obtaining badges, requests for social media access where needed, and ensuring new employees are warmly welcomed during on-boarding.

Process travel and training requests and after-travel paperwork.

Perform other related duties as assigned.

Minimum Qualifications

Graduation from high school or equivalent and four years of secretarial or administrative experience; or an equivalent combination of relevant education or experience may be substituted on a year for year basis.

Preferences

Ability to type at a rate of 40 correct words per minute
Experience with word processing, spreadsheet or presentation software.


Notes

The selected applicant will be required to submit to a pre-employment physical, drug test, and a background screening process prior to the start of employment.

To learn more about the benefits offered by the County and to access a copy of the benefits handbook, we encourage you to explore the new hire benefits webpage, please take some time to review the Orientation Videos on the new hire hub as they provide valuable information about the generous benefits that the County has to offer.

Application Deadline

Posting Date: 5/14/2024

Closing Date: 5/17/2024

(Posting is subject to close without prior notice)

Salary

$20.27 - $26.35 / Hourly

Salary based on qualifications & policy

Address

3165 McCrory Place

Orlando Florida 32803

Veterans Preference

If you are claiming Veterans Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Information :
  • Company : Orange County Government
  • Position : Administrative Assistant
  • Location : Orlando, FL 32801 (Central Business District area)
  • Country : US

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrative Assistant job info - Orange County Government Orlando, FL 32801 (Central Business District area) above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrative Assistant job info - Orange County Government Orlando, FL 32801 (Central Business District area) in 15-05-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 15-05-2024